Case study | Eco Cleaning Berlin

I cut a recurring monthly admin task from around 2 hours to roughly 3 minutes.

Eco Cleaning needed a cleaner way to gather and sort Amazon invoices for accounting. I built a workflow that removes repetitive monthly handling.

  • Service business admin
  • Recurring accounting prep
  • Custom automation workflow
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Problem

Invoice retrieval was a repetitive monthly drain on time.

The team had to manually download 50+ invoices each month and then sort them into a structure the accountant could use. The work added no strategic value but consumed hours.

Why it mattered

Recurring admin compounds fast when nobody structures it properly.

Small admin tasks often look acceptable until they repeat every month. Then they become an expensive habit that interrupts the operating rhythm of the business.

System built

I built a structured workflow that now collects and sorts invoices automatically.

The automation path moves through invoice retrieval, downloads each file in sequence, and prepares a clean output folder for accountant-ready handoff.

  • Reliable invoice retrieval path without manual clicking
  • Sequential file download for complete capture
  • Automatic sorting by date and amount
  • Cleaner handoff output for accounting

Invoice workflow map

[Month starts]
      |
      v
[Find Amazon invoices]
      |
      v
[Download all files]
      |
      v
[Sort by date / amount]
      |
      v
[Accountant-ready folder]

Before vs after

The workflow moved from repeated manual steps to one structured run.

Before

[Open Amazon]
      |
[Search orders]
      |
[Download invoices manually]
      |
[Rename and sort files]
      |
[Prepare accountant folder]
      |
About 2 hours each month

After

[Run structured workflow]
         |
[Invoices collected automatically]
         |
[Files sorted by logic]
         |
[Clean output prepared]
         |
[Ready for accounting]
         |
About 3 minutes total

Business outcome

The business recovered time and improved the quality of a recurring handoff.

  • Monthly invoice handling dropped from about 120 minutes to about 3 minutes
  • 50+ files per month moved into a cleaner structure
  • Accountant-ready output reduced monthly cleanup work
  • The recurring task became dependable instead of annoying